MINUTES OF HCNC BOARD MEETINGS
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Historic/Cultural Neighborhood Council

Interim Planning Meeting

Thursday, July 18, 2002

Minutes

Meeting was called to order at 5:30 pm by vice-chair Joel Bloom. The chairmanship of the meeting was taken over by George Yu 5 minutes later. In attendance: Takao Suzuki, Ken Urheim, Mike Conley, George Yu, Philip Young, Alicia Brown, Satoru Uyeda, Marcelo Bermudez, Donald Jarvis, Richard Meruelo, Patricia Villaseñor, Jonathan Jerald, Betty Wong Oyama, Joel Bloom, Tom Minkler, Kimberly Vamos, John Schutz, Dominic Ehrler, Kim Benjamin, Diane Poon and Ayako Hagihara. Meeting was held in the Boardroom of the Chinatown Service Center, 767 N. Hill St., 400-B.

  1. Call to order and Board of Directors Roll Call
  2. No Roll Call was made.

  3. Approval of Minutes

    1. Errors noted: III.B.10 "lover" should be changed to "lower"
    2. Due to length of minutes, approval of minutes was tabled until the next meeting in order to give time for people to review them.
    3. Submission of minutes in advance

    1. (ACTION) Tom moves, Kim seconds.
    2. Motion: That minutes of previous meeting be distributed at least 72 hours in advance of next meeting.
    3. Motion passes with no nays or abstentions

    1. Submission of other materials in advance

    1. (ACTION) Tom moves
    2. Motion: That the HCNC state as a matter of preferred policy that all items submitted for HCNC approval should be submitted at least 72 hours in advance.
    3. The discussion turned to broader issues such as how distribution should occur, and how submission requirements may vary, so for the sake of time the motion was tabled.

  1. Special Presentation by Patricia Villaseñor, Los Angeles City Human Relations Commission

    1. General suggestions on meetings:

    1. It is important to let people speak their piece so that they feel valued.
    2. Give everyone equal respect, the same that would be expected in turn.
    3. Don't make or take anything personally
    4. Remember that nobody gets everything they want

    1. Answers to questions from HCNC attendees:

1. The President controls the flow of the meeting, with the Parliamentarian assisting to make sure protocol is followed.

    1. For items to be discussed they must appear on the agenda, OR they can be introduced during the required public comment period or "future agenda items" or "new business" agenda item. It was noted that Ayako is making copies of speaker cards that can be made available to the general public. If a decision is required on a new (non-agenda) item it can be deferred until the next meeting.
    2. A quorum should be present to make decisions, including at least one member from each community if possible. However, without a formally elected Board, there is no basis for determining a quorum - Patricia and Betty pointed out that until a Board is elected, approval of an item only requires approval by a majority of the Interim Elected Officers.

  1. Report from Election Committee

    1. Media: Downtown News reported HCNC's election date but had the wrong date and omitted Forgotten Edge as one of the neighborhoods within HCNC. George will email DTNews, Sats will call to get correction made.
    2. Materials requiring HCNC approval (see handouts)

    1. Election Procedures
    2. Election Schedule
    3. Election Flyer

    1. Assignment of 1-, 2-, 3-year terms

    1. How to determine which officers serve the terms?

a. Suggestions: draw names, self-declare

b. (ACTION) Jonathan moves, Philip seconds

c. Motion: That elected officers draw straws after the elections to determine which officers serve for 1, 2 or 3 years.

d. Discussion: Clarification was made that this would only be done the first year since according to the by-laws 1/3 of the Board is supposed to term out at a time and that each Board member term is 3 years (except those elected in the first election). Clarification was also made that someone from League of Women Voters will hold the straws.

e. 9 yays, 0 nays, 2 abstentsions. Motion carries.

    1. Approval of election procedures as presented

    1. (ACTION) Kim moves, Jonathan seconds.
    2. Motion: To accept the Election Procedures as presented.
    3. 14 yays, 0 nays, 0 abstentions. Motion carries.

    1. Approval of election schedule as presented

    1. (ACTION) Kim moves, Jonathan seconds.
    2. Motion: To accept the Election Procedures as presented.
    3. 10 yays, 0 nays, 0 abstentions. Motion carries.

    1. 7/17 Election Dialogue

    1. Attended panel discussion on elections.
    2. No posting on telephone poles–HCNC will get fined.

    1. Translation

    1. Need to be done ASAP.
    2. On Monday, 7/22, Jonathan will meet with Betty at DONE to finalize the flyer. It will then go to various individuals listed below for translation. Want to get to Walking Man on 7/29
    3. Translations to be done/arranged by:

    1. Arts District–none needed
    2. Chinatown–Chinatown Service Center
    3. Forgotten Edge/Victor Heights–use CSC's Chinese translation
    4. Little Tokyo–Ayako
    5. Solano Canyon–Alicia

4. Discussion ensued on how Walking Man works and clarification was made that Walking Man will not be able to distribute flyers to secured apartment/condo/loft buildings. HCNC members expressed preference that notices be sent out by bulk mail instead using labels from DONE's list of all residential addresses. Kim reported that DONE will do only one mailing. Kim further reported that each community needs to come up with the mailing labels for those places where Walking Man would not be able to access (such as gated apartment complexes) and that those labels need to be given to Betty/DONE as soon as possible before the distribution of the first flyer. George mentioned that DONE has a list of all residential addresses in LA and said we should try to use those rather than collect addresses on our own. George will talk with Betty.

    1. Approval of flyer

    1. Suggested changes: That the essay/statement be shorted to "not more than 150 words" and that candidates are encouraged to submit a statement but not required.
    2. (ACTION) Kim moves, Diane seconds
    3. Motion: that the flyer as presented with changes discussed above be approved for general content, with the understanding that some changes may be made pursuant to the meeting with DONE. On Monday, the Election Committee will circulate a final version of the flyer for approval.
    4. Motion is amended so as to contain: The name Forgotten Edge will be changed to Victor Heights if such motion passes between now and the flyer printing.
    5. 8 ayes, 0 nays, 0 abstentions. Motion carries.

    1. Election Committee membership

    1. There has not been a representative from El Pueblo
    2. It was mentioned that this discussion be tabled in the interest of time.
    3. Election Committee just requested for more help.
    4. Election Committee requested that Tom Minkler be appointed as an official Election Committee member. President George Yu did so.

    1. Election Site

    1. Castelar can't be confirmed until August
    2. Other suggestions: Alpine Recreation Center, Holy Hills Community Church
    3. Diane will check with Betty

  1. Discussion on By-Laws

    1. See Kim's email regarding proposed by-law changes (the cover page to the package of election-related materials)

1. (ACTION) Jonathan moves, Kim seconds

2. Motion is to approve all recommendations to change by-laws as follows:

a. Election to be held over 3-hour period (change from 4-hour)

b. Remove "Provisions shall be made to allow Stakeholders also to register in advance of the election" (League of Women Voters representative advised only to have registration at time of voting to make for smoother election processes)

c. Change Article IV/Board/1 "…by the majority of stakeholder votes of…" (change from 2/3 majority, to match 'majority vote' references elsewhere)

    1. Regarding candidate statements/profiles publicized to the Stakeholders, change to "prior to voting" (instead of 'in advance' to save complication of having to distribute staatements/profiles to all stakeholders before election day)
    2. Remove "website" references in list of public postings required. (HCNC shall strive to set up a website but does not wish to be bound by having it as a requirement in the by-laws)
    3. 10 ayes, 0 nays, 0 abstentions, motion carries

    1. Changing the name of Forgotten Edge to Victor Heights

1. (ACTION) Sats moves, Joel seconds

2. Motion is to change references to Forgotten Edge to Victor Heights in all HCNC documents including but not limited to by-laws, election materials and outreach materials.

3. 10 ayes, 1 nay, 3 abstentions, motion carries

C. Changing the name of Artists District to Arts District

1. (ACTION) Dominic moves, Jonathan seconds

2. Motion is to change references to Artists District to Arts District in all HCNC documents including but not limited to by-laws, election materials and outreach materials.

3. 14 ayes, 0 nays, 0 abstentions, motion carries.

  1. New Business

    1. The Treasurer, Dominic Ehrler, reported that HCNC will most likely be receiving some funds from a film production company doing filming in the Arts District. Dominic stated the need to open an HCNC bank account. Notwithstanding the clarifications that needs to be made with DONE about incorporation, distribution of City funds to neighborhood councils, etc., Dominic requested HCNC's approval to open a bank account.
    2. 1. (ACTION) Jonathan moves, Joel seconds

      2. Motion is to authorize Dominic to open a bank account in HCNC's name and to accept funds on behalf of the HCNC and to deposit such funds in the HCNC bank account.

      3. Discussion ensued about with what bank to open an account. The motion was amended to note that Dominic has the authority to determine which banking institution with whom HCNC will open an account.

      4. 14 ayes, 0 nays, 0 abstentions, motion carries.

    3. The next meeting will be on Thursday, August 8, 2002 at Chinatown Service Center Youth Center, 727 N. Broadway Street, 2nd Floor at 8 am

Meeting was adjourned by the President at 7:30 pm.

Respectfully submitted,

Ayako Hagihara

Secretary